Privacy and confidentiality
IPWEA NZ is subject to the Privacy Act 1993. We will only collect, use and store your information for a purpose connected with one of our functions as a professional body. We may contact you using the information you provide us, but you can unsubscribe from our communications at any time.
Your personal information is confidential and will only be used for the purpose it was gathered or as legally required by the appropriate authorities. IPWEA NZ will disclose or provide your personal information only to our employees, affiliates, agents and permitted sub-contractors to the extent reasonably necessary for the purpose the information was gathered. You have the right to request copies of any personal information we hold about you. You may also request that information is corrected if it is inaccurate.
We will not sell or rent your personal information to any third party or share it with anyone else without your permission.
If there are any changes in how we use your personal information, we will notify those affected by email.
IPWEA NZ Members only
IPWEA NZ members are required by the rules of membership to keep their email address current in their membership records on this website. We may contact members using their email for membership related communications.
If you are a member of IPWEA NZ and use this website, you permit us to provide personal information collected from you and maintained in this website to our affiliate IPWEA (Australasia). Such information is subject to IPWEA (Australasia) terms and conditions as set out on their website. IPWEA (Australasia) may contact you using the information about you that we provide to them, but you can unsubscribe from IPWEA (Australasia) communications at any time.
Disclaimer and liability
IPWEA NZ provides the IPWEA NZ website (this website) as a service to the public. IPWEA NZ is not responsible for, and expressly disclaims all liability for, damages of any kind arising out of use, reference to, or reliance on any information contained within this website.
While IPWEA NZ makes all reasonable efforts to ensure the accuracy of the information contained in this website, IPWEA NZ does not guarantee that the information on this website is correct, complete and up-to-date. IPWEA NZ does not accept any liability, direct or indirectly, for any loss or damage which may result from any advice, opinion, or information contained on this website. You are solely responsible for the actions you take in reliance on the content on or accessed through this website.
You are solely responsible for evaluating the fitness for a particular purpose of any downloads, courses, and text available through this site.
Although IPWEA NZ makes all reasonable efforts to ensure this website runs smoothly, we do not warrant that the service from this website will be uninterrupted, timely or error-free.
Although the website includes links providing direct access to other internet resources, IPWEA NZ is not responsible for the accuracy or content of information contained in these other sites.
We do not monitor or review the content of other parties’ websites that are linked to from this website, and we are not responsible for the privacy practices or content of those websites including IPWEA (Australasia).
Links published on this website do not constitute an endorsement by IPWEA NZ of the parties or their products or services. Views expressed in any article on this website are the views of the authors individually and do not necessarily reflect the view of IPWEA NZ or its members.
You should evaluate the security and trustworthiness of any other site connected to this website or accessed through this website yourself, before disclosing any information to them. We do not accept any responsibility for any loss or damage resulting from your disclosure of personal information to third parties,
All content published on this website is protected by copyright and is owned, controlled by or licensed to IPWEA NZ, or the party listed as the provider of the material.
Unauthorised copying, reproduction, republishing, reuploading, posting, transmitting or duplicating of any of the content is prohibited.
The laws of New Zealand govern these Terms and any dispute arising from access to this website is subject to the exclusive jurisdiction of the New Zealand courts.
If any of these Terms are deemed invalid or unenforceable for any reason, then the invalid or unenforceable provision will be severed from these Terms, and the remaining Terms will continue to apply.
Failure of IPWEA NZ to enforce any of the provisions set out in these Terms does not constitute waiver of their right to do so in the future.
IPWEA NZ reserves the right to change these Terms from time to time as it sees fit and your continued use of this website will signify your acceptance of any changes.
Fees and payment
All fees are presented on this website are in the user-selected currency (default is New Zealand dollars) and exclude GST.
IPWEA NZ will issue an invoice to you or re-direct you to a secure credit card payment portal to complete payment for completed and confirmed purchases.
Major credit/debit cards and direct credit are acceptable methods of payment.
If you have been invoiced for payment, payment must be made within 30 days of the date of the invoice. We reserve the right to recover any debts which remain unpaid 90 days from the date of the invoice. In such circumstances, you will be liable for any and all additional administrative and/or court costs.
Events and courses
By purchasing a registration or RSVPing to attend any of IPWEA NZ’s events or courses, you agree to these Terms.
If you register or RSVP on behalf of someone else, you accept responsibility for making the attendee aware of our Terms and are deemed to be acting on their instructions and their behalf in accepting these Terms.
The event or course location, timing, format, purpose, fees, and all other aspects of the event or course are determined at the sole discretion of IPWEA NZ. We may change any aspect of the event or course where considered reasonably necessary to do so.
IPWEA NZ may require criteria for participation at a specific event or course which will be noted in the event or course listing. Such criteria may be altered without notice. Already registered participants will be made aware of criteria alterations.
You are responsible for all costs associated with attending the event or course including travel and/or accommodation. IPWEA NZ is not responsible for any costs or disbursements incurred as a result of registering or RSVP for an event or course.
In relation to events or courses you purchase or RSVP for, IPWEA NZ may collect personal information from you for the purpose of:
- The facilitation, planning, and management of the event
- Advising you of event changes or updates
- Providing you with information about events, related services provided by IPWEA NZ or third parties.
You agree that IPWEA NZ may retain and use such personal information for the above purposes and that IPWEA NZ may contact you in the future for purposes related to the event or related event opportunities.
Cancellation by IPWEA NZ
IPWEA NZ may cancel your event or course registration and refuse admission if:
- Participation criteria is not met (if applicable)
- Payment (including any taxes) is not made in full by the event date, or course commencement date, or due date on the invoice.
IPWEA NZ may cancel or postpone an event or course at our discretion. Notice of cancellation will be made in writing to anyone already registered or RSVP’d. Additional notice of cancellation or postponement may be published on the IPWEA NZ website and using IPWEA NZ social media channels.
Refund or Transfer
IPWEA NZ will offer you refund or transfer options if we cancel an event or course subject to any specific refund policy of the event or course.
If you wish to cancel or transfer your event or course registration to an alternate date, or to an alternate attendee, a request must be made to IPWEA NZ at firstname.lastname@example.org.
Cancellation refunds and transfer requests are considered on a case-by-case basis noting the following guidance:
- Within 10 business days of the event or course date – no refunds granted unless exceptional medical or similar unavoidable reasons are presented, transfers considered
- Between 10 and 15 business days of the event or course commencement date – 50% refund granted, transfers considered
- More than 15 business days of the event or course commencement date – full refund or transfer granted.
Specific refund deadlines and policies apply to IPWEA NZ conferences and forums and the IPWEA NZ Awards each of which may differ from above.
If you are feeling unwell on the day of your event or course please stay home and email email@example.com.
Publications and digital badges
By purchasing a digital badge or downloading a publication you agree to these Terms.
If you purchase on behalf of someone else, you accept responsibility for making the attendee aware of our Terms and are deemed to be acting on their instructions and their behalf in accepting these Terms.
The digital badge or publication content, format, purpose, fees, and all other aspects are determined at the sole discretion of IPWEA NZ. We may change without notice any aspect of the digital badge or publication where considered reasonably necessary to do so.
IPWEA NZ may recommend criteria for undertaking a digital badge which will be noted in the digital badge listing. IPWEA NZ is not responsible for you being unable to complete a digital badge for any reason.
Refunds for digital badges and publications purchased are not available. Requests to transfer a digital badge that has been commenced is not possible. Transfers to an alternative learner before the commencement of a digital badge may be requested by email firstname.lastname@example.org.
Membership of IPWEA NZ is in accordance with the current Rules and Constitution which can be be downloaded in full here.
The following clauses of the Rules and Constitution are brought to the attention of prospective Members.
- Membership of IPWEA NZ shall be available in the following categories, to persons in the service of or having served local government or provided public asset engineering and management services in New Zealand:
- 9.1 Full Member: Persons suitably qualified, or regularly employed, in the provision of public asset engineering and/or management services.
- 9.2 Student Member: Persons undertaking study towards a tertiary qualification relevant to the provision of public asset engineering and/or management services, provided they are not currently employed or contracted for more than 40 hours per month.
- 9.3 Emerging Member: Full Members who at the start of a financial year have been employed for less than five years post obtaining a tertiary qualification relevant to the provision of public asset engineering and/or management services.
- 9.4 Senior Member: Full Members who are 65 years of age and older at the start of a financial year and not regularly employed or contracted for the provision of public asset engineering and/or management services.
- 9.5 Life Member: Members elected at the Annual General Meeting as provided in rule 11.
- 9.6 Honorary Member: Persons elected at the Annual General Meeting as provided in rule 13.
- 9.7 Corporate Member: Local authorities and organisations involved in the provision of public asset engineering and management services and their advisors, as provided in rule 15.
- The Board may make changes to membership classes and eligibility criteria as determined by the Board from time to time.
- IPWEA NZ at any Annual General Meeting on the recommendation of the Board and on the approval by two thirds majority of those Members present and entitled to vote under rules 96 and 97, may elect to Life Membership any Member either practising or retired who by reason of their activities has rendered particularly outstanding and distinguished service to IPWEA NZ and its predecessors or to public asset engineering and management.
- Life Members shall be exempt from annual subscription and shall have all the powers and privileges of Full Members.
- IPWEA NZ at any Annual General Meeting may on the recommendation of the Board elect to Honorary Membership any person who by reason of their activities has rendered outstanding service to IPWEA NZ and/or public asset engineering and management.
- Honorary Members shall be exempt from annual subscriptions, shall be eligible to attend any meetings of IPWEA NZ and speak on any matters before the meeting but shall not be entitled to vote.
- The following corporate bodies are eligible for admission as Corporate Members of IPWEA NZ:
- 15.1 Local authorities, Council Organisations and Council Controlled Organisations as defined in the Local Government Act 2002;
- 15.2 Government Departments, Crown Entities, Crown Companies and State Owned Enterprises;
- 15.3 Companies and other organisations.
- A Corporate Member of IPWEA NZ may nominate specific people to be members of IPWEA NZ and / or a number of Full Member membership positions that it will be responsible for. This nomination must be made in writing to the Chief Executive and state the branch that all membership positions not associated with specific people will be associated with.
- Any specific person nominated by a Corporate Member to be a member of IPWEA NZ or a person utilising a membership position associated with that Corporate Member, must comply with the membership requirements set out in rule 1. If admitted, these members (as nominated by a Corporate Member) will have the same rights and responsibilities as any other Full Member of IPWEA NZ. However, the Corporate Member shall be responsible for paying the subscriptions, levies and charges imposed under rule 28.
Admissions of Members
- Any applicant for membership in classes Full Member, Student Member, Emerging Member, Senior Member or Corporate Member shall apply to the Chief Executive for approval and admission. The Chief Executive must report all approved new Members to the Board. Applications shall be in such form as may from time to time be adopted by the Board and shall be supported by whatever information the Board may require by way of general policy, or as it considers desirable in any particular case.
- Applicants may appeal to the Board in the event that their membership application is declined by the Chief Executive. All decisions made by the Board on the admission of new members in classes as Full Members, Student Members, Emerging Members, Senior Members or Corporate Members shall be final.
Changing Membership Class
- If a member is to be in the class of Senior Member it is their responsibility to ensure that their date of birth is recorded on their profile in the members’ only area of the IPWEA NZ website.
- If a member is to be in the class of Student Member or Emerging Member it is their responsibility to ensure that once achieved, the date of completing their tertiary qualification, relevant to the provision of public asset engineering and/or management services is recorded on their profile in the members’ only area of the IPWEA NZ website.
- Any Member shall be entitled to resign, and such resignation shall take effect from receipt of written advice received by the Chief Executive. Such action shall not relieve the member from any responsibility for the payment of outstanding subscriptions and levies. No refund of any subscription or levy in relation to the financial year in which a member resigns shall be granted.
- If a Corporate Member resigns its membership under this rule, all members nominated by that Corporate Member will be treated as having relinquished their membership as at the end of the financial year following receipt of the written advice of resignation.
Suspension or expulsion from membership
- Any Member shall be liable to suspension or expulsion from IPWEA NZ if they:
- 24.1 Are found by a Court of law to be guilty of any offence which, in the opinion of the President, on the recommendation of the Chief Executive, brings IPWEA NZ into disrepute, or
- 24.2 Are found by the President, on the recommendation of the Chief Executive, to have committed some act of omission or commission amounting to unprofessional conduct.
- Any appeal against suspension or expulsion shall be heard by the Board as soon as is practicable when the Member or their representative may make submissions supporting the appeal and be questioned. Appeal decisions shall be made by a three-fourths majority of the Board present at the hearing and shall be final.
- If a Corporate Member is expelled from membership under this rule all members nominated by that Corporate Member will be treated as having relinquished their membership.
Members bound by rules
- Every person becoming a Member or appointed to assist the work of a committee established by the Board shall receive a copy of the rules of IPWEA NZ in force at the time of admission or appointment and shall be bound by those rules and any amendment which may be made thereafter.
Subscriptions and levies
- Members (excluding Student Members, Life Members and Honorary Members) shall pay subscriptions, levies and charges as determined by the Board.
- Any Member, whose subscription and/or levies remain unpaid after three months from the due date, shall, upon resolution of the Board, forfeit their membership and their name shall be removed from the register of Members.
- The Chief Executive shall, as soon as practicable, after 1 October in each year advise Branch Chairs of those ceasing to be Members under rule 29.
- Cessation of membership under rule 29 will not free any former Member from liability to pay all money due to IPWEA NZ at the date their name was removed from the register of Members, unless they can prove extenuating circumstances to the satisfaction of the Board.
- Reinstatement of membership shall be complete when:
- 32.1 Written application is made to the Board, and
- 32.2 Any reinstatement fee prescribed by the Board has been paid, and
- 32.3 The Board or any committee to which is delegated the appropriate authority has by resolution approved the reinstatement.
- The reinstatement fee may however, in any individual case be waived by the Board, where in its opinion, such action is warranted, taking into account the circumstances pertaining to that case.
- If a Corporate Member forfeits its membership under rule 29 all Members nominated by that Corporate Member will be treated as having relinquished their membership.
Notice to Members
- All notices required by these rules to be given to Members shall be sent by electronic mail to such email address as recorded on their profile in the members’ only area of the IPWEA NZ website. Each Member is responsible for ensuring their recorded email address is current and accessible by them to receive such notices.
Liability of Members
- No Member shall, by virtue of being a Member, be under any liability in respect of any contract or other obligation made or entered into on behalf of IPWEA NZ.